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Organize & Streamline Recruiting with Paperless Onboarding

The paperless onboarding module in LightWork Recruit works seamlessly as an add-on to the applicant tracking software (ATS) and allows your new hires to complete all of their new hire “paperwork” online. Additionally, it’s mobile-friendly, so all assigned documents can be completed on any device.

The most common new hire documents are:

  • Form I-9

  • W-4

  • State Tax Withholding Forms (all states with this form are available)

  • Emergency Contacts

  • Direct Deposit (plus the option of uploading a copy of a voided check)

  • Work Opportunity Tax Credit Screening

You can also add:

  • Offer letters

  • Policies that you need to be reviewed and signed

  • Employee Handbooks as attachments

  • Background screening authorization forms

  • New Hire Checklist

  • Scored Interview evaluations

  • Forms that collect additional information from the employee

Training/Welcoming the New Hires:

  • Links to Benefit Carriers or other systems

  • Employee Welcome Videos

  • Instructions for orientations

  • EEO is the law posters

  • Training questionnaires

  • Company Social Media Links

  • Company Org Chart

One of the benefits of switching over to a truly paperless system is that you’re less likely to lose track of the paperwork since LightWork Recruit tracks everything for you. You’ll have a built-in audit trail of all candidate/new hire activity, reporting on any detail, and can set up automatic reminders to ensure new employees complete the assigned documents in a timely manner.


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